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-
-\f0\fs28 \cf0 Sometimes you will want to spend money on behalf of someone else,\
-which will eventually get repaid.  Since the money is still ``yours'',\
-it is really an asset.  And since the expenditure was for someone\
-else, you don't want it contaminating your Expenses reports.  You will\
-need to keep an account for tracking reimbursements.\
-\
-This is fairly easy to do in ledger.  When spending the money, spend\
-it @emph\{to\} your Assets:Reimbursements, using a different account for\
-each person or business that you spend money for.  For example:\
-\
-@smallexample\
-2004/09/29  Circuit City\
-    Assets:Reimbursements:Company XYZ     $100.00\
-    Liabilities:MasterCard\
-@end smallexample\
-\
-This shows $100.00 spent on a MasterCard at Circuit City, with the\
-expense was made on behalf of Company XYZ.  Later, when Company XYZ\
-pays the amount back, the money will transfer from that reimbursement\
-account back to a regular asset account:\
-\
-@smallexample\
-2004/09/29  Company XYZ\
-    Assets:Checking                       $100.00\
-    Assets:Reimbursements:Company XYZ\
-@end smallexample\
-\
-This deposits the money owed from Company XYZ into a checking account,\
-presumably because they paid the amount back with a check.\
-\
-But what to do if you run your own business, and you want to keep\
-track of expenses made on your own behalf, while still tracking\
-everything in a single ledger file?  This is more complex, because you\
-need to track two separate things: 1) The fact that the money should\
-be reimbursed to you, and 2) What the expense account was, so that you\
-can later determine where your company is spending its money.\
-\
-This kind of posting is best handled with mirrored postings in\
-two different files, one for your personal accounts, and one for your\
-company accounts.  But keeping them in one file involves the same\
-kinds of postings, so those are what is shown here.  First, the\
-personal transaction, which shows the need for reimbursement:\
-\
-@smallexample\
-2004/09/29  Circuit City\
-    Assets:Reimbursements:Company XYZ     $100.00\
-    Liabilities:MasterCard\
-@end smallexample\
-\
-This is the same as above, except that you own Company XYZ, and are\
-keeping track of its expenses in the same ledger file.  This transaction\
-should be immediately followed by an equivalent transaction, which shows the\
-kind of expense, and also notes the fact that $100.00 is now payable\
-to you:\
-\
-@smallexample\
-2004/09/29  Circuit City\
-    Company XYZ:Expenses:Computer:Software      $100.00\
-    Company XYZ:Accounts Payable:Your Name\
-@end smallexample\
-\
-This second transaction shows that Company XYZ has just spent $100.00 on\
-software, and that this $100.00 came from Your Name, which must be\
-paid back.\
-\
-These two transactions can also be merged, to make things a little clearer.\
-Note that all amounts must be specified now:\
-\
-@smallexample\
-2004/09/29  Circuit City\
-    Assets:Reimbursements:Company XYZ         $100.00\
-    Liabilities:MasterCard                   $-100.00\
-    Company XYZ:Expenses:Computer:Software    $100.00\
-    Company XYZ:Accounts Payable:Your Name   $-100.00\
-@end smallexample\
-\
-To ``pay back'' the reimbursement, just reverse the order of\
-everything, except this time drawing the money from a company asset,\
-paying it to accounts payable, and then drawing it again from the\
-reimbursement account, and paying it to your personal asset account.\
-It's easier shown than said:\
-\
-@smallexample\
-2004/10/15  Company XYZ\
-    Assets:Checking                           $100.00\
-    Assets:Reimbursements:Company XYZ        $-100.00\
-    Company XYZ:Accounts Payable:Your Name    $100.00\
-    Company XYZ:Assets:Checking              $-100.00\
-@end smallexample\
-\
-And now the reimbursements account is paid off, accounts payable is\
-paid off, and $100.00 has been effectively transferred from the\
-company's checking account to your personal checking account.  The\
-money simply ``waited''---in both @samp\{Assets:Reimbursements:Company\
-XYZ\}, and @samp\{Company XYZ:Accounts Payable:Your Name\}---until such\
-time as it could be paid off.\
-\
-The value of tracking expenses from both sides like that is that you\
-do not contaminate your personal expense report with expenses made on\
-behalf of others, while at the same time making it possible to\
-generate accurate reports of your company's expenditures.  It is more\
-verbose than just paying for things with your personal assets, but it\
-gives you a very accurate information trail.\
-\
-The advantage to keep these doubled transactions together is that they\
-always stay in sync.  The advantage to keeping them apart is that it\
-clarifies the transfer's point of view.  To keep the postings in\
-separate files, just separate the two transactions that were joined above.\
-For example, for both the expense and the pay-back shown above, the\
-following four transactions would be created.  Two in your personal ledger\
-file:\
-\
-@smallexample\
-2004/09/29  Circuit City\
-    Assets:Reimbursements:Company XYZ     $100.00\
-    Liabilities:MasterCard               $-100.00\
-\
-2004/10/15  Company XYZ\
-    Assets:Checking                       $100.00\
-    Assets:Reimbursements:Company XYZ    $-100.00\
-@end smallexample\
-\
-And two in your company ledger file:\
-\
-@smallexample\
-!account Company XYZ\
-\
-2004/09/29  Circuit City\
-    Expenses:Computer:Software            $100.00\
-    Accounts Payable:Your Name           $-100.00\
-\
-2004/10/15  Company XYZ\
-    Accounts Payable:Your Name            $100.00\
-    Assets:Checking                      $-100.00\
-\
-!end\
-@end smallexample\
-\
-(Note: The @samp\{!account\} above means that all accounts mentioned in\
-the file are children of that account.  In this case it means that all\
-activity in the file relates to Company XYZ).\
-\
-After creating these transactions, you will always know that $100.00 was\
-spent using your MasterCard on behalf of Company XYZ, and that Company\
-XYZ spent the money on computer software and paid it back about two\
-weeks later.}
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