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author | John Wiegley <johnw@newartisans.com> | 2003-10-02 05:04:38 +0000 |
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committer | John Wiegley <johnw@newartisans.com> | 2003-10-02 05:04:38 +0000 |
commit | 3cfae2794784c1629dd98c0b600b2731e27a3f57 (patch) | |
tree | 5339db0e7df4b6f925788270d8c805111e729ae1 /ledger.texi | |
parent | bfff951c310b0b1b4f2ddaf3d69549bd3bac2717 (diff) | |
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-rw-r--r-- | ledger.texi | 218 |
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diff --git a/ledger.texi b/ledger.texi index 722c63d1..aba24264 100644 --- a/ledger.texi +++ b/ledger.texi @@ -1,5 +1,5 @@ \input texinfo @c -*-texinfo-*- -@comment $Id: ledger.texi,v 1.7 2003/10/02 00:07:14 johnw Exp $ +@comment $Id: ledger.texi,v 1.8 2003/10/02 05:04:38 johnw Exp $ @comment %**start of header @setfilename ledger.info @@ -24,17 +24,24 @@ @contents @ifnottex -@node Top +@node Top, Introduction, (dir), (dir) @top Ledger Accouting Tool @c @insertcopying @end ifnottex +@menu +* Introduction:: +* Keeping a ledger:: +* Computing Huqúqu'lláh:: +@end menu + +@node Introduction, Keeping a ledger, Top, Top @chapter Introduction @code{ledger} is an accouting tool that has the chutzpah to exist. It provides not one bell or whistle for the money, and returns the user -back to the days before user interfaces were even a twinkle on their +to the days before user interfaces were even a twinkle in their father's CRT. What it does do is provide a double-entry accouting ledger with all of @@ -138,6 +145,7 @@ Your usage of @code{ledger} will have two parts: Keeping the ledger, and using the @code{ledger} tool to provide you with information summaries derived from your ledger's entries. +@node Keeping a ledger, Computing Huqúqu'lláh, Introduction, Top @chapter Keeping a ledger The most important part of accounting is keeping a good ledger. If @@ -192,7 +200,79 @@ the balanced amount, if it is the same as the first line: For this entry, @code{ledger} will figure out that $-23.00 must come from ``Assets:Checking'' in order to balance the entry. -@section Commodities and currencies +@menu +* Credits and Debits:: +* Commodities and Currencies:: +* Accounts and Inventories:: +* Understanding Equity:: +@end menu + +@node Credits and Debits, Commodities and Currencies, Keeping a ledger, Keeping a ledger +@section Credits and Debits + +Credit and debit are simple enough terms in themselves, but the usages +of the modern world have made them very hard to puzzle out. + +Basically, a credit means you add something to an account, and a debit +means you take away. A debit card is correctly name: From your point +of view, it debits your checking account every time you use it. + +The credit card is strangely named, because you have to look at it +from the merchant's point of view: Every time you use it, it credit's +@emph{his} account right away. This was a giant leap from the days of +cash and checks, when the only other way to supply immediate credit +was by a wire transfer. But a credit card does not credit you +anything at all. In fact, from your point of view, it should be +called a liability card, since it increases your liability to the +issuing bank every time you use it. + +In @code{ledger}, credits and debits are given as they are, which +means that sometimes you will see a minus sign where you don't expect +one. For example, when you get paid, in order to credit your bank +account, you need to debit an income account: + +@example +9/29 My Employer + Assets:Checking $500.00 + Income:Salary $-500.00 +@end example + +But wait, you say, why is the Income a negative figure? And when you +look at the balance totals for your ledger, you will certainly be +surprised to see Expenses as a positive figure, and Income as a +negative figure. Isn't that the opposite of how it should look? + +It may take getting used to, but to properly use a general ledger you +will need to think in terms of correct debits and credits. Rather +than @code{ledger} ``fixing'' the minus signs, let's understand why +they are there. + +When you earn money, the money has to come from somewhere. Let's call +that somewhere ``society''. In order for society to give you an +income, you must take money away from society (debit) in order to put +it into your bank (credit). When you then spend that money, it leaves +your bank account (debit) and goes back to society (credit). This is +why Income will appear negative---it reflects the money you have drawn +from society---and why Expenses will be positive---it is the amount +you've given back. These credits and debits will always cancel each +other out in the end, because you don't have the ability to create new +money: It must always come from somewhere, and in the end must always +leave. This is the beginning of economy, after which the explanation +gets terribly difficult. + +Based on that explanation, here's another way to look at your balance +report: Every negative figure means that that account or person or +place has less money now than when you started your ledger; and every +positive figure means that that account or person or place has more +money now that when you started your ledger. Make sense? + +Alos, credit cards will have a negative value, because you are +spending @emph{from} them (debit) in order pay someone else (credit). +They are called credit cards because you are able to instantly credit +that other person, by simply waving a card. + +@node Commodities and Currencies, Accounts and Inventories, Credits and Debits, Keeping a ledger +@section Commodities and Currencies @code{ledger} makes no assumptions about the commodities you use; it only requires that you specify a commodity. The commodity may be any @@ -292,6 +372,7 @@ Euro=DM 0.75 This is a roundabout way of reporting AAPL shares in their Deutsch Mark equivalent. +@node Accounts and Inventories, Understanding Equity, Commodities and Currencies, Keeping a ledger @section Accounts and Inventories Since @code{ledger}'s accounts and commodity system is so flexible, @@ -329,8 +410,120 @@ would look like: Now you've turned 2 steaks into 15 gold, courtesy of your customer, Sturm Brightblade. -@chapter Using @code{ledger} +@node Understanding Equity, , Accounts and Inventories, Keeping a ledger +@section Understanding Equity + +The most confusing entry in any ledger will be your equity +account---because starting balances can't come out of nowhere. + +When you first start your ledger, you will likely already have money +in some of your accounts. Let's say there's $100 in your checking +account; then add an entry to your ledger to reflect this amount. +Where will money come from? The answer: your equity. + +@example +10/2 Opening Balance + Assets:Checking $100.00 + Equity:Opening Balances $-100.00 +@end example + +But what is equity? You may have heard of equity when people talked +about house mortgages, as ``the part of the house that you own''. +Basically, equity is like the value of something. If you own a car +worth $5000, then you have $5000 in equity in that car. In order to +turn that car (a commodity) into a cash flow, or a credit to your bank +account, you will have to debit the equity by selling it. + +When you start a ledger, you are probably already worth something. +Your net worth is your current equity. By transferring the money in +the ledger from your equity to your bank accounts, you are crediting +the ledger account based on your prior equity value. That is why, +when you look at the balance report, you will see a large negative +number for Equity that never changes: Because that is what you were +worth (what you debited from yourself in order to start the ledger) +before the money started moving around. If the total positive value +of your assets is greater than the absolute value of your starting +equity, it means you are making money. + +Clear as mud? Keep thinking about it. Until you figure it out, put +``-- -Equity'' at the end of your balance command, to remove the +confusing figure from the totals. + +@chapter Using the @code{ledger} Tool + +Now that you have an orderly and well-organized general ledger, it's +time to start generating some orderly and well-organized reports. +This is where the @code{ledger} tool comes in. With it, you can +balance your checkbook, see where your money is going, tell whether +you've made a profit this year, and even compute the present day value +of your retirement accounts. And all with the simplest of interfaces: +the command-line. + +The most often used command will be the @code{balance} command: + +@example +/home/johnw $ export LEDGER=/home/johnw/doc/finance/ledger.dat +/home/johnw $ ledger balance +@end example + +Here I've set my @code{LEDGER} environment variable to point to where +my ledger file is hiding. Thereafter, I needn't specify it again. + +The balance command prints out the summarized balances of all my +top-level accounts, excluding sub-accounts. In order to see the +balances for a specific account, just specify a regular expression +after the balance command: + +@example +/home/johnw $ ledger balance expenses:food +@end example + +This will show all the money that's been spent on food, since the +beginning of the ledger. For food spending just this month +(September), use: + +@example +/home/johnw $ ledger -d sep balance expenses:food +@end example + +Or maybe I want to see all of my assets, in which case the -s (show +sub-accounts) option comes in handy: + +@example +/home/johnw $ ledger balance -s +@end example + +To exclude a particular account, use a regular expression with a +leading minus sign. The following will show all expenses, but without +food spending: + +@example +/home/johnw $ ledger balance expenses -food +@end example + +If you want to show all accounts but for one account, remember to use +@samp{--} to separate the exclusion pattern from the options list: + +@example +/home/johnw $ ledger balance -- -equity +@end example + +@chapter Using GnuCash to Keep Your Ledger + +The @code{ledger} tool is fast and simple, but it gives you no special +method of actually editing the ledger. It assumes you know how to use +a text editor, and like doing so. Perhaps an Emacs mode will appear +someday soon to make editing @code{ledger}'s data files much easier. + +Until then, you are free to use GnuCash to maintain your ledger, and +the @code{ledger} program for querying and reporting on the contents +of that ledger. It takes a little longer to parse the XML data format +that GnuCash uses, but the end result is identical. + +Then again, why would anyone use a Gnome-centric, 35 megabyte behemoth +to edit their data, and a 65 kilobyte executable to query it@dots{} +@node Computing Huqúqu'lláh, , Keeping a ledger, Top @chapter Computing Huqúqu'lláh As a Bahá'í, I need to compute Huqúqu'lláh on some of my assets. The @@ -374,20 +567,7 @@ That's it. To see how much Huqúq is currently owed based on your ledger data, type: @example -/home/johnw $ ledger -f ledger.dat balance huquq +/home/johnw $ ledger -f ledger.dat balance ^huquq @end example -Not sure if you should pay yet? Go to your newspaper, or look on the -Web, and find the current price of gold per ounce. Then pass this -figure to the @samp{-G} option. If it were $357.10, you would use: - -@example -/home/johnw $ ledger -f ledger.dat balance -G 357.10 huquq -@end example - -Now your balance report will be given in mi@underline{th}qáls of gold, -not dollars. If the balance on your Huqúqu'lláh account is more than --19 mi@underline{th}qáls (remember, it is a liability account, so -amounts are negative), then get out your checkbook. - @bye |